Architecture practice management software UK

Run your business with the same precision you bring to your projects

The gap between what you think you earn and what you actually earn is typically £20k+ per year, hidden in overrunning work stages and unbilled time. DeskBook shows you your exact margin - project by project, stage by stage.

Sound familiar?

We'll absorb the extra hours on this one.

Five words that cost architecture practices literally £000s.

Let me check the spreadsheet

Your financial data in one system, project data in a spreadsheet, timesheets somewhere else. By the time you look, the picture is already stale.

I thought we had a good year.

Overrunning work stages don't announce themselves. That gap between 'busy' and 'profitable' shouldn't be invisible until year-end.

Invoicing takes ... awhile

Everyone logs their time... mostly. Chasing timesheets, project notes, emails and DMs means invoicing takes days.

AI-powered practice dashboard

The insights a good practice manager would give you, without hiring one.

Total fees, utilisation, overdue invoices, slipping projects - the pointers a principal needs to run a practice. Agentic AI monitors your projects continuously and alerts you when something needs your attention

Fee visibility

Know which projects are making you money - and which are not.

Understand your margin per person, per stage, per project - compared against what you quoted. Spot the work stages that are overrunning. Track WIP in real time so nothing falls through the cracks.

Automagical timesheets

Your team does the work. You get clarity. Nothing in between.

Hours logged against work automatically. No manual entry, no re-keying into spreadsheets.

Invoice tracking

Generate invoices directly from time and disbursements.

Generate invoices directly from time and disbursements - no re-keying, no copying figures between systems. Track what's billed, what's overdue, and what's sitting as unbilled WIP, all synced to Xero or Quickbooks. Automatic reminders to chase overdue fees before they become write-offs.

Project documents

Find the right version in ten seconds, not ten minutes.

Upload drawings, specs, and documents into project folders organised by stage. Every revision is tracked with a full history - who changed what and when. Fully searchable and vectorised for AI retrieval

The old way vs DeskBook

Project financials available after month-end

See accurate project financials right now

Chase the team for timesheets

Hours are automatically recorded from industry-specific signals & integrations so the team can focus on doing what they do best

Hunt through shared drives for a drawing revision PDF

All project documents with full version history, fully searchable, organised by work stage - and the context feeding your practice AI

Discover overruns at fee review meeting

Proactive Agentic AI intelligently alerts you if things start drifting

Why DeskBook exists

Built from 5+ years building the internal practice management system at a London architects practice. Purpose-built by architects, for architects.

Frequently asked questions

Who is DeskBook for?

Architecture practices of any size - from sole practitioners to 50+ person firms. If you need clarity on your practice, DeskBook is built for you.

Do I need to change how my team logs time?

Yes and no. DeskBook Autosheet automatically captures time from a variety of signals (apps used, email, calendar etc). The time is logged against project stages automatically and feeds into your financial picture, burn rates, and utilisation reports.

Is my financial data secure?

Yes. All data is encrypted in transit and at rest. DeskBook is hosted on secure cloud infrastructure with regular backups and meets industry-standard security requirements.

Can I try before committing?

We're currently in early access. Register your interest to be among the first to try DeskBook and help shape the product with your feedback.