Architecture practice management software UK

Run your practice with the same precision you bring to your projects

The gap between what you think you earn and what you actually earn is typically £20k+ per year, hidden in overrunning work stages and unbilled time. DeskBook shows you exactly where your fee income goes — project by project, stage by stage.

Sound familiar?

"We'll absorb the extra hours on this one."

Five words that cost architecture practices literally £000s.

"Let me check the spreadsheet"

Your financial data in one system, project data in a spreadsheet, timesheets somewhere else. By the time you look, the picture is already stale.

"I thought we had a good year."

Overrunning work stages don't announce themselves. That gap between 'busy' and 'profitable' shouldn't be invisible until year-end.

"Invoicing takes ... awhile"

Everyone logs their time... mostly. Chasing timesheets, project notes, slack DMs means invoicing takes days.

Fee visibility

Know which projects are making you money — and which are quietly costing you.

See your actual hourly rate per person, per stage, per project — compared against what you quoted. Spot the work stages that are overrunning before they eat your margin. Track WIP in real time so nothing falls through the cracks.

Connected timesheets

Your team logs time. You get financial clarity. Nothing in between.

Hours logged against work stages automatically feed your burn rates, utilisation, and invoice calculations. No re-keying into spreadsheets. No formulas to maintain. Your financial picture stays current because your timesheets are your financial picture.

Invoice tracking

Generate invoices directly from logged time and disbursements.

Generate invoices directly from logged time and disbursements — no re-keying, no copying figures between systems. Track what's billed, what's overdue, and what's sitting as unbilled WIP, all synced to Xero. Chase overdue fees before they become write-offs.

Project documents

Find the right version in ten seconds, not ten minutes.

Upload drawings, specs, and documents into project folders organised by work stage. Every revision is tracked with a full history — who changed what and when. Filter by document type or stage so nobody's working from a superseded drawing.

AI-powered practice dashboard

Your practice, watching itself.

Total fees, utilisation, overdue invoices, slipping projects — the metrics a principal needs to run a practice. Agentic AI monitors your projects continuously and alerts you when something drifts — a work stage burning too fast, a fee gap widening, utilisation dropping. The insights a good practice manager would give you, without hiring one.

How it works

Connect your data

Link DeskBook to accounting system. Takes 5 minutes. Already have project data? We'll help you bring it across.

Track in real time

See actual vs projected hourly rates per person, per stage, per project. Spot problems as they happen, not months later.

Invoice with context

Generate invoices tied to project stages. Track what's billed, what's overdue, and what's sitting as WIP — all synced to Xero.

Run your practice

One dashboard with the metrics a principal needs: total fees, utilisation, rate gaps, overdue invoices. AI alerts when things drift.

The old way vs DeskBook

Check the spreadsheet after month-end

See live rates per project right now

Chase the team for timesheets

Hours flow into your financial picture automatically

Reconcile invoices across Xero and Excel

Invoices tracked with full project context

Ask the accountant what WIP looks like

One dashboard. Whole practice health.

Hunt through shared drives for the latest drawing revision

Project documents with full version history, organised by work stage

Discover overruns at fee review

AI alerts the moment a stage starts drifting

Why DeskBook exists

Built from 5+ years building the internal practice management system at a London architects practice. Purpose-built by architects, for architects.

Built for 1-50 person practices.

£200/month

No per-seat fees. Your whole team, one price.

Real-time fee tracking per person, stage, project
Connected timesheets & invoice tracking
Xero integration
Project document management with version history
AI-enabled practice dashboard & alerts
Unlimited users

Frequently asked questions

Who is DeskBook for?

Architecture practices of any size — from sole practitioners to 50+ person firms. If you manage project fees, track time, and invoice through Xero, DeskBook is built for you.

How does it connect to Xero?

DeskBook connects to Xero via secure OAuth integration. Once connected, invoice data syncs automatically, and you can track payment status, WIP, and financial metrics in real-time.

Do I need to change how my team logs time?

No. DeskBook integrates with your existing timesheet system. Time logged against work stages automatically feeds into your financial picture, burn rates, and utilisation reports.

Is my financial data secure?

Yes. All data is encrypted in transit and at rest. DeskBook is hosted on secure cloud infrastructure with regular backups and meets industry-standard security requirements.

What's included in the £200/month?

Everything: unlimited users, real-time fee tracking, connected timesheets, invoice tracking with Xero integration, project document management, AI-enabled practice dashboard, and proactive alerts. No hidden fees or per-seat charges.

Can I try before committing?

We're currently in early access. Register your interest to be among the first to try DeskBook and help shape the product with your feedback.